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New Injured Worker Reporting Requirements; Mandatory Postings

As of January 1, 2015, there is a change to what employers are required to report to the Arizona Division of Occupational Safety and Health (ADOSH). Employers are now required to report all work-related fatalities within eight hours and all in-patient hospitalizations, amputations, and losses of an eye within 24 hours of learning about the incident.

Employers have three options for reporting these severe incidents. They can contact ADOSH at (602) 542-5795 or toll-free at (855) 268-5251; call the 24-hour federal OSHA hotline at 1-800-321-OSHA (1-800-321-6742); or report online beginning in late January. For more information on the updated reporting requirements, visit OSHA's web page at www.osha.gov.

In addition to adhering to injury reporting requirements, the Industrial Commission of Arizona (ICA) requires employers to post several mandatory notices and forms:
  • Minimum Wage Poster- effective January 1, 2015, Arizona’s minimum wage has increased to $8.05 per hour. Every employer covered under the Raise the Arizona Minimum Wage for Working Arizonans Act (2007) is now required to pay each employee wages not less than this amount. Be sure your posting reflects the current minimum wage.
  • Notice to Employees (Workers’ Compensation) - this posting notifies employees of their basic workers’ compensation coverage and acknowledgement of said coverage (unless waived in writing by the employee). The ICA requires this notice be posted in both English and Spanish and contain the employer’s workers’ compensation policy number in the top right corner.
  • Work Exposure Notices- the ICA requires these posters to be displayed in both English and Spanish, and also mandates the posters be displayed “immediately next to” the Notice to Employees (Workers’ Compensation). The two required work exposure posters are:
    • Work Exposure to Bodily Fluids (HIV, AIDS, Hepatitis “C”)
    • Work Exposure to MRSA, Spinal Meningitis, or Tuberculosis (TB)
  • Employee Safety and Health Protection- This posting is designed to inform employees of the workplace health and safety rights granted and enforced by ADOSH. This poster must be written in both English and Spanish and printed on 8 ½” X 14” paper.
The Industrial Commission of Arizona offers each of these notices, free of charge, for download and printing. They can be accessed via the Commission’s website at www.azica.gov. Additionally, these postings are widely available for purchase online in a single, laminated poster format; however, be certain that all information contained in the postings is up-to-date.

In addition to mandatory labor posters, each employer is required to keep and maintain the OSHA 300 Log, which records all workplace injuries for each calendar year. The information from the 300 Log, which contains personal information in regard to injured employees, must be transferred to the OSHA 300A Log, which is a summary of the previous year’s workplace injuries and does not contain any sensitive information. Your municipality’s 2014 OSHA 300A Log must be displayed in a prominent location, accessible to employees, by February 1, 2015, and must remain posted until April 30, 2015. As an added Member benefit, the OSHA 300 and 300A Logs are available through the Customer E-tools program. To utilize this feature, your municipality’s E-tools designee should access your account and click on the Workers’ Compensation tab.

For questions regarding mandatory postings in your workplace, contact Anthony Acosta at (602)368-6606 or [email protected]
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